AI lease management for commercial real estate

The AI operating layer for commercial real estate.

RetrackAI reads every lease, tracks every obligation, and automates CAM recovery — with citation-level accuracy, in one platform.

Lease abstractionCAM reconciliationRenewal trackingCompliance automationPortfolio analytics
$0.0B+
Lease value managed
< 3 min
Abstraction time
0+
Parameters per lease
TRACKAI
connected to portfolio · 36 properties
descriptionLease 1054 — Silver Heights.pdf
descriptionAmendment 03 — Ivory Towers.pdf
descriptionExhibit B — CAM Schedule.pdf

›

200+ parameters · 15 languages · source-linked

Is Invisible Leakage Draining Your NOI?

Commercial real estate runs on unstructured lease data — fragmented workflows mean missed revenue and hidden risk.

Fragmented Documents

Thousands of leases locked in static PDFs — critical terms hidden from the people who need them.

folder
PDF
descriptionMaster_Lease_2026.pdf
lock

Missed Critical Dates

Expiration notices slip through the cracks of manual tracking and forgotten spreadsheets.

October 2026
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M
T
W
T
F
S
28
29
30
1
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5
6
7
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9
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14
warningLEASE EXPIRED: Option Notice Passed

Siloed Deal Flow

Options expire because deal teams work from separate drives, not one system.

group
schedule
gavel

Manual CAM Reconciliation

Manual CAM reconciliation is slow, error-prone, and leaks recoverable revenue.

CategoryTargetActual
OPERATING
REAL ESTATE
INSURANCE
REC_TOTAL:$47,250.00

Thousands of pages,
structured in minutes.

99.2%
field-level accuracy
15+
languages supported
0
templates to configure

One property can span leases, amendments, exhibits and decades of revisions. RetrackAI's AI lease abstraction engine reads every page and extracts hundreds of data points — each one linked back to its clause.

Source Documents
Lease Agreement
Silver Heights · 68 pages
Amendment 03
Rent reset · 14 pages
Exhibit B — CAM
Recovery schedule · 22 pages
Structured Output
Reading documents...
Tenant
Premises
Commencement
Base Rent
Escalation
Expiry
RECOVERY_METHOD: PRO-RATA
200+
parameters extracted
02 / Operate

Abstraction is the start. Operations are the payoff.

Once your leases live in one system, five things that used to eat weeks run on the same data — compliance, CAM, renewals and more.

01 / Overview dashboard

One screen for the whole portfolio

Value, NOI, CAP rate, occupancy and rent roll — computed from abstracted lease data, not a spreadsheet someone forgot to update.

  • check_circlePortfolio and asset-level rollups side by side
  • check_circleIncome against expenses, month by month
  • check_circleDrill from any KPI down to the clause behind it
app.retrack.ai/portfolio/overview
live
Portfolio value
$17.3M
+4.2%
Net operating income
$4.8M
+6.1%
CAP rate
5.9%
+0.3
Maintenance cost
$312K
-8.4%
Income vs expenses
Income
Expenses
65%leased
Properties36
Active tenants1,140
02 / CAM reconciliation

Recover what the lease actually allows

Each expense line is tested against the recovery clause, caps and exclusions. Capital items get flagged, evidence gets attached, disputes get routed before they become arguments.

  • check_circleClause-tested recoverability, line by line
  • check_circleCaps, base years and gross-ups applied automatically
  • check_circleTenant-ready statements with evidence attached
app.retrack.ai/cam/fy-2024
live
Total billed
€47,020
Tenant resp.
€30,965
Opportunity
€16,055
Expense reconciliation · FY 2024Evidence attached
Landscaping & grounds€6,400
Roof replacement€0 (Capital)
Management fee€3,840 (Capped)
03 / Critical dates

No deadline dies in an inbox

Options, expiries, escalations and certificates are tracked straight from the clause that created them — with an escalation ladder that ends at a human who owns the decision.

  • check_circleExtracted from the clause, never typed in by hand
  • check_circleNotice windows calculated backwards from the deadline
  • check_circleEscalates through email, in-app, Slack, then the owner
app.retrack.ai/calendar/critical
live
Critical dates — next 180 daysAuto-tracked from clauses
Renewal option — notice deadline
Northwind Retail · Suite 1204
200+
in 42 days
Lease expiry
Ivory Towers · Unit 08
200+
in 89 days
Rent escalation — 3.0% compounding
Silver Heights · Suite 402
200+
in 139 days
Insurance certificate renewal
Portfolio-wide · 14 tenants
200+
in 168 days
Escalation ladder
T-90 email
T-45 in-app
T-30 Slack + owner
T-7 escalate to asset manager
04 / Relationships

One thread from ticket to recharge

Raise, assign, verify and recharge in a single flow. Every action lands against the tenant record, the vendor scorecard and the recoverable expense pool at once.

  • check_circleWork orders with live SLA tracking
  • check_circleVendor performance scorecards that update themselves
  • check_circleCosts routed to the correct CAM pool automatically
app.retrack.ai/operations/work-orders
live
WO-2481 · HVAC not cooling — Suite 1204Priority · High
check
Ticket raised
Tenant portal · 09:12
check
Vendor assigned
Apex HVAC · SLA 4h
check
On site
Technician checked in · 11:40
check
Work verified
Photos + invoice matched
Closed & recharged
Billed to CAM pool
Tenants
Northwind Retail3 open
Bluewater Foods1 open
Halden Legal0 open
Vendors
Apex HVAC98% SLA
Northline Security94% SLA
GreenScape91% SLA
05 / Prospect management

The space is marketed before the tenant leaves

When an option lapses or a tenant gives notice, the pipeline is already moving. Track leads, offers and expected rent — with the entire conversation on the platform.

  • check_circlePipeline from first enquiry through to signed
  • check_circleOffer, area requirement and expected rent on every deal
  • check_circleCommunication logged against the deal, not someone's inbox
app.retrack.ai/leasing/pipeline
live
Clause exercised → marketed → offer → signed
18 active prospects · $2.1M pipeline rent
Lead In8
Aster Clinics
4,200 sq ft
$34 / sq ft
Volt Fitness
9,800 sq ft
$28 / sq ft
Qualified5
Meridian Bank
6,500 sq ft
$41 / sq ft
Negotiation3
Northwind Retail
12,480 sq ft
$38.50 / sq ft
Loom Studio
3,100 sq ft
$36 / sq ft
Signed2
Bluewater Foods
7,400 sq ft
$39 / sq ft
See it on your leases

Upload one lease. See it structured in minutes.

No setup, no commitment — just your lease and 200+ data points, extracted live.

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System Architecture

Sits on top of your stack.
Not in place of it.

No rip-and-replace. RetrackAI reads from where your data already lives and writes structured output back.

CONNECTIVITY LAYER

Institutional ERP Integration

Verified data syncs bi-directionally with your existing accounting stack in real time.

NATIVE CONNECTORS
Yardi software
Sage software
MRI
QuickBooks
ARGUS DCF modeling
description
Unstructured Leases
PDF / Scanned Documents
BI-DIRECTIONAL SYNC
databaseYardi software
ACTIVE
account_treeSage software
ACTIVE
account_balanceMRI & QuickBooks
ACTIVE
account_balance_walletAUTOMATED BANK RECONCILIATION
report_problemFLAG JOURNAL ENTRIES ANOMALIES
analyticsAUTOMATE FINANCIAL REPORTING
Strategic Outcomes

Four Outcomes. One Operating Layer.

Legacy ERPs protect your accounting. RetrackAI adds CRE asset intelligence that protects your portfolio performance.

payments

Revenue Protection

Missed Rent: $0.00

Eliminate leakage from unbilled CAM with automated CAM reconciliation services and missed escalations.

gavel

Risk Reduction

Clause Score: 98.4

Full lease compliance tracking and CRE portfolio risk management across every obligation.

speed

Operational Leverage

Throughput: +1,200%

Scale your portfolio without scaling headcount — outsource lease administration to automation.

insights

Portfolio Intelligence

NOI Growth: 5.8%

Real-time real estate portfolio intelligence into asset performance and value.

Target Operations

Built for Every Asset Class

RetrackAI's flexible architecture adapts to the unique data demands of any institutional real estate segment.

apartment

REITs & Asset Managers

Instant visibility into portfolio NOI and Cap Rates across global fund structures — one source of truth instead of disparate spreadsheets.

Institutional Grade
domain

Property Managers

Automate CAM reconciliation and catch billing errors with clause-level verification.

handshake

Acquisitions

Accelerate due diligence and deal velocity with high-precision automated lease audits.

corporate_fare

Corporate Occupiers

Track critical options across global facilities in real time to optimize footprint and reduce overhead.

factory

Industrial & Logistics

Intelligence for complex equipment and maintenance clauses, at global scale.

Triple Net
SLA Tracking

Start with a 4-Week Pilot

See RetrackAI on your own portfolio, risk-free, with a guided 4-week pilot.

Common Questions

Frequently Asked Questions

How does the Yardi/Quickbooks integration work?
expand_more
We sync bi-directionally with Yardi and Quickbooks, so lease data and financials update in real time with no manual entry — cutting reconciliation time by up to 90%.
What team capacity is required from our side?
expand_more
Implementation is hands-light — your team commits about 2-4 hours for setup and authentication. We handle data mapping, validation and dashboard customization.
What is the typical implementation timeline?
expand_more
A mid-sized portfolio (20-50 properties) takes 14-21 days. Larger portfolios start with a 4-week pilot before scaling to the full fund.
How is our data security handled?
expand_more
We are currently in progress toward SOC 2 Type II certification. Our security framework includes AES-256 encryption for data at rest and in transit, and role-based access controls (RBAC) to ensure secure, controlled access to customer data.
We are actively implementing and validating the required controls as part of the SOC 2 Type II certification process.

Experience the Future of Property Management

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